Track every RSVP in one place.
Free interactive RSVP tracker with live counts, party-size totals, meal preferences, and copy-to-clipboard exports. No signup, no email, no data stored. Useful in 60 seconds.
Add a guest or party
Your guest list
Track responses as they come in.
Add each guest or party as you send invitations. Update their status as RSVPs arrive. Stats refresh in real time.
Add by guest or by party
Add individual guests or whole parties (couples, families). Party size of 4 counts as one entry but 4 toward your headcount. Useful when you invite "the Smith family" rather than 5 separate names.
Update status as RSVPs arrive
Default is Pending. Switch to Confirmed or Declined when responses come in. Stats and progress bar update instantly. Filter the table by status to see who still needs to reply.
Export when you need to
Click "Copy List" to copy the formatted table to your clipboard. Paste it into your shared planning doc, send it to your caterer for headcount, or share with your venue contact.
8 tips for stress-free RSVPs.
Set RSVP date 4 to 6 weeks before
Most caterers and venues need final headcount 2 to 3 weeks before the wedding. Build in 2 weeks of buffer to chase non-responders. So set your RSVP-by date 4 to 6 weeks out.
Plan for an 80 to 90% acceptance rate
Industry average shows 80 to 90% of invited guests typically attend. If you invite 150, expect 120 to 135 to actually show. Plan your venue capacity and catering around the lower end to be safe.
Chase non-responders by phone
About 15 to 25% of guests will not RSVP by your deadline. Call them personally rather than emailing. Most are not ignoring you, they just forgot. Phone calls usually get an immediate yes or no.
Track meal preferences early
Caterers need dietary information by the same final headcount deadline. Do not wait until the last week to gather this. Build it into your RSVP process so you have it ready.
Be explicit about kids
If your wedding is adults-only, say so on the invitation. If kids are welcome, RSVPs should specify how many. Ambiguity here causes the most last-minute headcount surprises.
Decide on plus-ones early
For each guest, decide before sending invitations whether they get a plus-one. Address envelopes accordingly. Surprise plus-ones at RSVP time create budget and seating problems that are hard to fix.
Build seating chart from confirmed list only
Once your final headcount is locked, work the seating chart only from confirmed guests. Pending guests should not get seats; if they reply yes late, add them in. Building seating from invited rather than confirmed creates rework.
Send caterer your final count by deadline
Most caterers charge for the final count regardless of attendance. So if you submit 130 but only 125 show, you still pay for 130. Submit conservatively, factoring in the 80 to 90% rule above.
Now lock in vendors for your headcount.
Caterers, venues, and rental vendors who price per guest
Once you have a confirmed headcount, the next step is locking in vendors who charge per guest: caterers, bar service, rentals, and venues. The Zennvue marketplace lets you filter by your specific guest count and budget per category. Free for couples, no signup required to browse.
RSVP Tracker FAQ.
Ready for the next step? Plan your whole wedding free.
Zennvue's free couples app saves your RSVP list automatically, syncs with your seating chart, and emails reminders to non-responders. Plus vendor matching, budget tracker, and day-of timeline.